ZCOPE – How to plan and organize your projects more easily!

Juliane Höfle, 18. Oktober 2010 - 15:08

Take the chance and see in this webinar how easy you can use ZCOPE! We will show you based on an easy example how you can use ZCOPE in your daily work and furthermore we will answer your specific questions.

We are looking forward to many registrations: http://bit.ly/cKawUp

Your ZCOPE Team

Working with XING Applications “Spreed & ZCOPE!

Juliane Höfle, 30. September 2010 - 17:06

The applications ZCOPE and Spreed invite again for a webinar on Friday, 10/08/2010 at 14:00.

On the basis of a practical example, we show you how to use the XING applications for project management (ZCOPE) and for project communication (Spreed) efficient.

All participants have the possibility to win a ZCOPE access amounting € 49, — and a spreed conference microphone valued at € 39, –.
We look forward to your application: http://bit.ly/d5VEhT

Kind regards,
Tina Buhr (Spreed) and Juliane Höfle (ZCOPE)

Special offer until the 8.10.2010 at 23:59 pm!

Juliane Höfle, 24. September 2010 - 18:06

Because of the update to version 1.4 we extend our special offer until the 8.10.2010 at 23:59 pm! Register on: www.getzcope.com/en/pricing-and-sign-up/

ZCOPE Tip: Internal and external hourly rate

ZCOPE Support, 3. Februar 2010 - 9:45


Normally employees are set against two different hourly rates, an internal and an external rate:

  • The internal rate are the costs that the employee causes internally per hour.
  • The external rate are the price that the client is charged for this employee‘s work.

Both values are pulled up for the calculation of the manpower costs on the basis of the time tracking. For this, both rates must be given for all project members.

ZCOPE Tip: Correct reading of the burndown chart

ZCOPE Support, 27. Januar 2010 - 9:38


The burndown chart is a graph that visualises the project‘s progress. This curve shows the project performance. The dark blue trend line shows the actual project course: if it lies directly on the light blue line, the project runs „normal“. If it‘s in the pink area, the performance is under quota, in the light blue area it‘s better than planned.

The figure beneath the graph states, how many percents the project is performing above/under the planned time. Thus discrepancies between plan and reality can be recognised early on and countermeasures can be taken.

ZCOPE Tip: Knowledge management

ZCOPE Support, 20. Januar 2010 - 10:28


ZCOPE doesn‘t have (yet) an explicit area for knowledge management but there are several possibilities how to organise knowledge.

At first let‘s talk about the „implicit“ information. Each description that will be added to tasks, task lists, milestones, dates and budgets might contain important knowledge. The same is valid for the journal – it shows what happened when (grouped by days, the single areas are marked by colours). Also the project templates hold know-how from previous projects.

The instruments most obviously suited for knowledge management are the document archive and the project blog. Documents may be updated at any time, the old versions will be kept (can be deleted as well of course). Blog entries may be edited and enhanced by the author, other team members can add comments.

ZCOPE Tip: Versioned documents

ZCOPE Support, 13. Januar 2010 - 10:31


In ZCOPE, documents are not only saved centrally but also in a versioned form. This means, that you can upload an updated version as an addition to already existing documents – the older version will be kept.

Thus e.g. design developments can be reproduced chronologically correct or different people can work consecutively on the same document.

ZCOPE Tip: The „internal“ feature

ZCOPE Support, 7. Januar 2010 - 10:23


Even if we support transparency in projects – there are things that should remain „among us“, therefore „internal“. All employees of the account owner automatically have the „internal“ status and thus more rights and access to more data.

But also people from outside of the company can get the „internal“ status, e.g. an agency on friendly terms, with which also confidential information will be shared. Due to the extended settings, certain things can remain within one company: in this case one simply deactivates the reading and writing rights of the corresponding area (e.g. time tracking).

What can be marked as „internal“?

  • Tasks
  • Dates
  • Documents
  • Blog entries (of course the corresponding comments are „internal“ as well)

Task lists cannot be „internal“ as there would be too many dependencies in the case of task moving between multiple lists.
Budgets are invisible for not-“internal“ team members by default (this can be changed redefining the extended settings).

The project manager can adjust the „internal“ settings. Only „internal“ project members can  mark elements as „internal“.

ZCOPE Tip: Extended settings

ZCOPE Support, 30. Dezember 2009 - 5:16


Not every team member should have access to all information resp. the right to write. E.g. trainees should be able to see tasks but shouldn‘t be authorised to create new ones: they get reading rights for this section but the writing rights will be deactivated.

Extended settings can be defined for the following areas:

  • Tasks
  • Time tracking
  • Dates
  • Budgets
  • Documents
  • Project blog

These settings can be determined for all project members, no matter if internal or not. The latter by default have fewer rights – this can be changed with the extended rights.

ZCOPE Tip: Project templates

ZCOPE Support, 23. Dezember 2009 - 9:58


There are a lot of projects with a similar setup. To save time in the planning phase, we developed the project template feature.

As an example, I use the organisation of an event. There are several tasks that have to be done with every event:

  • Location: Selection, bid solicitation, booking, fire authority inspection, etc.
  • Entertainment programme (live music, all-round entertainer, etc.): Selection, bid solicitation, booking, etc.
  • Catering: Selection, bid solicitation, booking, etc.
  • Guest list: Listing, design, shipping, etc.
  • Security
  • Permissions
  • Etc.

In the template you may define task lists, tasks, dates (milestones) and budgets as well as the responsible persons. If you notice something missing later on (e.g. the renting of parking lots) you may adapt the template at any time.

Now you start projects as always but are able to select a template under point 4.

Feeling curious? Try it out for free!